Thursday, 3 November 2011

Stock Clerk Job Profile and Description

Stock Clerks play an important function in the vibrant manufacturing, warehousing and retail industries. A stock clerk’s job is to ascertain that supplies in the storehouse are relocated to their apt destination – whether it is the retail store or the end customer. Even in the contemporary world where technology is mechanizing physical labor, stock clerks are still required, for their expertise in retailing

Duties and Responsibilities

Responsible for ordering, receiving, opening, storing and replenishing the supplies and merchandise of the store.

Keeping and maintaining and inventory records of the goods.

Checking all the supplies and reporting damage and loss and replenishing the shortage of the same.

Interacting with customers in the store and assisting in packing of their purchases.

Labeling and attaching price tags to goods and maintaining records of the same

Handling a variety of goods – perishable and non-perishable.

Making reports for monthly and annual evaluation of inventory sales.

Coordinating with store managers and sales teams and helping with organization of sales promotion events etc.

Skills and Specifications

Should have strong communication and interpersonal skills and abilities.

Ability to effectively organize and network in accord with the store staff and sales teams of the establishment.

Self-motivated and independent worker.

Should be an efficient time manager and have the ability to meet deadlines and targets.

Education and Qualifications

High school graduate or a GED equivalent from a certified college.

Bachelor’s or an associate degree in retailing, merchandising, supply chain management or any related scholastic discipline from an accredited institution

Receiving Supervisor Job Profile and Description

A Receiving Supervisor controls a company’s storehouse and allocation of goods and supplies. This role is typically that of administration and organization and overseeing the smooth functionality of all activities and the compliance of norms related to the same. The position of a receiving supervisor is of immense importance in the export and retail management businesses

Duties and Responsibilities

Leading a team of receiving clerks and supervising their workings.

Maintaining and overseeing the records of all received goods and supplies.

Supervising the orderly stocking and arrangement of consignments in the warehouse

Organizing the shifts and delegating work to subordinates.

Verifying received materials with the invoice orders.

Ensuring the compliance of safety norms in the warehouse.

Synchronizing with suppliers on the subject of the shipments and delivery of orders.

Conducting recruitment, regular training and workshops for the staff

Ensuring the compliance of all legal and completion of necessary paper work for the receipt of goods.

Coordinating activities with the purchase department of the organization.

Skills and Specifications

Should have strong communication skills and the ability to use a PC.

Strong interpersonal skills and the ability to efficiently network and coordinate processes with suppliers.

Ability to delegate, supervise and evaluate the workings of subordinates.

Good decision-making abilities and leadership and motivational skills.

Education and Qualifications

High school graduate or a GED equivalent from an accredited institution.

Bachelor’s or an associate degree in logistics, warehousing, retail, stock taking, supply chain management or any related field of study.

Receiving Handler JD

Receiving Handler Job Profile and Description

Receiving Handlers primarily work in shipping docks and warehouses for receiving, storing and delivering goods and supplies to organizations. The Receiving Handler of a business ascertains the course of materials through the supply chain and is accountable for assisting with the efficient functioning of the distribution center. This position also requires the candidate to coordinate work with other departments of the establishment

Receiving Handler Job Description

Receiving Handler Job Profile and Description

Duties and Responsibilities

Overseeing the proper loading, unloading and handling of goods and materials.

In charge of receiving supplies and materials into the storehouse.

Validating the received materials and goods with the invoices to ascertain the precision of the goods delivered.

Ensuring the completion of all paper work relating to the received goods and processing the bills of lading etc.

Ensuring the proper handling and stocking of goods, in compliance with warehousing and storage norms.

Monitoring the storehouse records and inventory and filing reports of discrepancies in quantities and damages to the supervisor.

Coordinating with suppliers regarding the shipments and delivery of orders.

Skills and Specifications

Should have strong communication skills – written and verbal, and should have basic computer skills.

Ability to efficiently coordinate functions with suppliers and the purchase departments of the organization.

Knowledge of inventory management and legal procedures of receiving materials.

Ability to effectively and efficiently manage time and targets.

Education and Qualifications

High school graduate or a GED equivalent from an accredited institution.

Bachelor’s or an associate degree in retailing, warehousing, stocktaking, supply chain management or any related field of study

Receiving Clerk Job Desc

Receiving Clerk Job Profile and Description

Receiving Clerks are also widely known as shipping clerks and are a vital part of manufacturing, retailing, export and aviation companies. A receiving clerks are entry rank positions where in a candidate requires working under the vigilance of a receiving associate or a receiving supervisor, they require working in dynamic and evolving conditions and complying with necessary safety, handling and legal procedures for work

Duties and Responsibilities

Efficiently following the orders of the supervising authority and reporting to the same.

Counting, sorting, and weighing all inbound goods and authenticating the receipt of the same in accord with the shipping note.

Inspecting the received goods, making note of any damages and discrepancies, and immediately reporting the same.

Keeping a record of all received goods

Proposing suggestions to the supervisor with regard to the documentation, storage and procurement of goods.

Coordinating with the transporter and other workers of the organization for smoothly receiving of goods.

Completing all legal formalities, procedures and paper work for receiving the goods.

Skills and Specifications

Should have strong communication skills and the knowledge of using a PC for data entry.

Ability to efficiently coordinate workings with internal and external workers of the company.

Knowledge of the safety, legal and handling procedures of goods.

Ability to effectively manage time and take orders.

Education and Qualifications

High school graduate or a GED equivalent from an accredited institution.

Bachelor’s or an associate degree in retailing, merchandising, stocktaking, supply chain or any related field of study

Receiving Associate JD

Receiving Associate Job Profile and Description

A Receiving Associate is one who is responsible for the receiving the merchandise and inventory of an establishment and completing all necessary legal paper work relating to the same. Receiving associates also require supervising the stocking and storage of goods and other related functions. Such profiles are usually associated with retail and merchandise industries, manufacturing firms and export related companies

Duties and Responsibilities

Coordinating with purchase officers and suppliers for the receiving of supplies.

Validating the documents and reports in accord with the unloaded merchandise.

Making note of any damaged goods or any other discrepancies and reporting the same to the supervising authorities.

Managing all the stock records and inventory lists.

Systematically handling and storing all the received goods.

Initiating and executing all safety procedures and standards with regard to the storage and receipt of merchandise.

Maintaining a counting cycle and keeping a record of all labels and tags of the received goods.

Skills and Specifications

Should have strong written and verbal communication skills.

Ability to efficiently coordinate with internal and external factors of the company.

Knowledge of the safety and legal procedures for handling and receiving goods.

Ability to effectively manage time and resolve crises.

Education and Qualifications

Bachelor’s or an associate degree in administration, supervision, retailing, merchandising, stocktaking or any related field of study.

Post Graduate degree or a certificate in material management, retailing, inventory management, commodity procurement or any related field, with an about 2 years experience in the field of receiving transported goods

Merchandise Coordinator Job Profile and Description

The job of a Merchandise Coordinator is that of assisting the retail managers in servicing customers, procuring products and helping in administering and coordinating store related functions and activities. A merchant coordinator’s profile also requires him to ensure that the stores are well stocked and the quality and trend of the merchandise are up to date. Such jobs are most prevalent in the retail industry.

Duties and Responsibilities

Selecting inventory and merchandise for the store.

Negotiating and tying up with vendors and suppliers for procurement for inventory for the stores.

Planning the display and presentation of merchandise in stores

Formulating strategies to promote store sales.

Planning promotional and sale events.

Maintaining a record of the entire store inventory and replenishing the stock as per requirement.

Interacting with customers and obtaining their feedback on the merchandise.

Assessing and evaluating the sales of the store and formulating regular review reports.

Skills and Specifications

Should have strong written and verbal communication and conciliation skills.

Ability to network and deal with merchant vendors.

Powerful leadership abilities and motivational skills.

Creativity and the ability to develop innovative strategies for the company.

Ability to effectively manage time and meet all deadlines and targets.

Education and Qualifications

Bachelor’s degree in administration, management, retailing, merchandising, marketing or any related field of study.

Post Graduate degree or a certificate in material management, retailing, inventory management, merchandising or any related field, with an about 3 to 7 years experience in the field of merchandising and sales

Material Manager JD

Materials Manager Job Profile and Description

Typically, a Materials Manager is also referred to as a purchase manager and is liable for planning, procurement, storage, control, and distribution of goods and synchronizing all work functions with the purchasing department and vendors. Quality maintenance and budget compliance also fall under the purview of the Material Manager’s profile. Material Managers are mostly required in retail industries, warehouses and export related businesses.

Duties and Responsibilities

Conducting market survey and analysis of material cost and prices.

Planning and making budget for procuring materials.

Coordinating and negotiating with vendors for price and procurement.

Organizing and supervising the shipping and receiving of all materials.

Developing procurement plans, assessing transportation, and carting of materials.

Formulating of contracts and release of orders to suppliers.

Managing records of all stock and inventory.

Making assessment reports of availability, price, market survey and supply of material.

Maintaining the standard and quality of goods and materials.

Recruitment of materials staff and organizing of necessary training for them.

Skills and Specifications

Should have strong communication and negotiation skills.

Ability to network and deal with vendors and suppliers.

Strong leadership abilities.

Analytical skills and the ability to skillfully plan and organize functions.

Supervising and delegating work to subordinates and ability to evaluate their performance.

Education and Qualifications

Bachelor’s degree in administration, material management, logistics, supply chain or any associated field of study.

Post Graduate degree in material management, retailing, operations, inventory management, or any related field, with a minimum 2 to 3 years experience in material procurements

Inventory Specialist JD

Inventory Specialist Job Profile and Description

The job of an Inventory Specialist involves administration, management and supervision. This is a specialized profile in which, an individual is required to multi-task and adjust to the workings of a dynamic environment. He/she is also liable to look into all inventory management functions while coordinating with internal as well as external sources of the organization

Duties and Responsibilities

Coordinating inventory requirements and procurement details with vendors and customers.

Making inventory budgets and maintaining the stock ratio of the organization.

Supervising the inventory cycle counting.

Accounting and Reporting of inventory surplus, product returns, and any damages.

Evaluating the cost movement of company products and assessing the purchase and invoice details.

Replenishing stock in the warehouse and filling of order forms.

Forecasting and estimating the potential stock requirements, based on sale reports.

Tracking the transportation and distribution of inventory.

Maintaining and overseeing the records of all stocks and compiling evaluation reports.

Conducting a daily audit of inventory.

Skills and Specifications

Knowledge of using barcode equipment.

Knowledge of operating a PC and working on inventory software and programs.

Should possess strong calculative and analytical skill sets.

Ability and effectiveness to manage time to meet required deadlines.

Good written and verbal communiqué expertise for networking and synchronizing work.

Education and Qualifications

Bachelor’s degree in administration, material management, logistics, supply chain or any related field from an accredited institution.

Post Graduate degree in supply chain, retail, operations, inventory management or any related field, with a minimum 2 years experience in stock management

Inventory Coordinator Job Description

Inventory Coordinator Job Profile and Description

The profile of an Inventory Coordinator is that of managing and controlling of all the inventory and stock of the company and channelizing the distribution of the same. This job requires organizing, planning and timely allocation of goods in accordance with the budgetary limits. Inventory coordinators are mostly required in warehouses, industrial units and retail stockrooms.

Inventory Coordinator Job Description

Inventory Coordinator Job Profile and Description

Duties and Responsibilities

Checking the inventory list of products and maintaining adequate inventory levels in the warehouse.

Keeping track of all inventory for transportation.

Assigning tags and labels for all housed merchandise.

Making note of damaged, lost and stolen goods.

Coordinating with material managers, retail managers and purchase managers for the procurement and channelized distribution of inventory.

Monitoring the inventory turnover ratio.

Ensuring the compliance of Occupational Safety and Health Administration rules and norms (OSHA) of all workers in the warehouse.

Making sure the proper and systematic handling of all inventories in the warehouse.

Skills and Specifications

Knowledge and understanding to work with computer inventory programs and software(s).

Should possess good mathematical and analytical skill sets.

Ability and effectiveness to manage time to meet set targets and deadlines.

Good leadership skills and abilities.

Good written and oral communication skills for interacting and coordinating work within the organizational departments.

Education and Qualifications

Bachelor’s degree in retail, logistics, supply chain management or any related field.

Post Graduate degree in supply chain, operations or inventory management, stocktaking or any related discipline, with a minimum 2 years experience in inventory coordination.

Inventory clerk Job Profile and Description

An Inventory Clerk is an entry-level expert recruited by an establishment to handle the day-to-day inventory responsibilities, so as to provide support to the other organizational functions. In addition to synchronizing the inward and outbound course of products, the inventory clerk is also accountable for maintaining records of quantity and value of material stocked in the establishment. Inventory clerks are required to report into the inventory assistant or the inventory supervisor

Duties and Responsibilities

Keeping and maintaining records of all stocks and materials in the organization.

Reporting details and damages to the supervising authority.

Following the instructions of the inventory manager / supervisor.

Meeting deadlines for completion of the delegated task.

Filing product requisitions and order forms.

Proper storage and handling of the received stock

Ensuring cleanliness and proper organization of the stock rooms.

Placing tags and labels on the inventory stock

Ensuring proper packaging of the outbound stock.

Preparing reports of inventory balances, price lists, and any shortages.

Coordinating with team members and other internal departments of the organization.

Skills and Specifications

Should possess strong analytical skills.

Ability to manage time efficiently and effectively.

Should possess the skills of being a good team worker.

Good interpersonal skills for interacting and coordinating work within the departments of the organization.

Should possess good mathematical, statistical and analytical abilities.

Education and Qualifications

High school degree or an equivalent qualification.

Diploma or certification in logistics and supply chain, or any other related field