Inventory and Invoice Clerk Job Profile and Description

Inventory and Invoice Clerk Job Profile and Description

The role of an Inventory and Invoice Clerk is that of maintaining inventory management, stock taking and accounting records. An invoice clerk requires working under the supervision of an office manager and ensuring the seamless recording of trade and non-trade receivables. Inventory and invoice clerks are mostly required at warehousing, shipping and other manufacturing industries

Duties and Responsibilities

• Making and maintaining daily inventory entries and generating invoices.

• Checking for any discrepancy in records and reporting to the supervising authority

• Maintaining records for reviews and annual reports.

• Keeping a record of all generated invoices.

• Coordinating with internal departments and staff for procurement of data.

• Maintaining archived records in accord with the policies and in conformity of the State and Federal laws.

• Proper maintenance of all invoice and inventory records for audit purposes.

• Analyzing information and preparing reports.

• Selecting proper records for obliteration based on Retention Guidelines.

• Ensuring timely entry of all data and upkeep of records.

• Assigning a suitable archival method and integrating all the company inventories for convenient viewing.

Skills and Specifications

• Knowledge of accurately calculating and number crunching.

• Ability to make and maintain computer records and entries.

• Understanding and ability to analyze invoicing data.

• Ability to analyze and interpret statistical data.

• Should effectively manage time and meet necessary deadlines.

Education and Qualifications

• High school diploma or any equivalent qualification.

• Bachelors’ degree or Diploma certificate in accounting, bookkeeping, invoicing, data processing.

• Candidates with 1 – 2 years of prior invoicing experience would be preferred